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Report

Category : News

In 2013 this organisation carried out activities ranging from Monthly meetings to community activities as well as state and National activities. The organisation was able to provide capacity building for other related member organisations through multifaceted approach ranging from training on major gap areas identified during meetings to mentoring sessions and conducting of organisational assessment. This organisation has a staff membership of 15

LA VIE MOT GLOBAL MISSION

aka

LIVING WORD MISSION NIGERIA (LIWOM)

 

 

2013 ANNUAL REPORT

 

 

LGA:    IBADAN SOUTH WEST           

 

CONTACT PERSON:    MARCUS WILLIAMS (PASTOR)

 

ADDRESS: #3, Olanipekun Street, Isale Ososami, Oke-Ado, Ibadan

 

PHONE NUMBER:       08038565552

 

EMAIL: livingwordmission@yahoo.com

 

 

 

 

 

 

 

 

Executive summary

In 2013 this organisation carried out activities ranging from Monthly meetings to community activities as well as state and National activities. The organisation was able to provide capacity building for other related member organisations through multifaceted approach ranging from training on major gap areas identified during meetings to mentoring sessions and conducting of organisational assessment. This organisation has a staff membership of 15

A major gap area in the year included our inability to get response to official letters to government agencies in a timely manner. This slowed down our response to the need of children and sometimes frustrated our staff and the morale of community structures trust in our activities.

In 2013, the total fund received from donor agencies and other sources was N4,941,459.61 (Four Million, Nine-Hundred and Forty-One Thousand, Four Hundred and Fifty-Nine Naira, Sixty-one kobo only) Most of the fund expended on training came from self-help contributions in cash and kind as well as direct contributions by staff members to sustain the organisation.

Background/ Introduction

January the first month of the quarter was another month of activity for the Oke-Ado VC Follow-on project. Most of the activity carried out was basically documentation since project target (4000 VC & 1333 HH) has been reached and actual need based service provision with keen eye on the baseline CSI & HHVI. LIWOM was able to register more VC households due to the previous registered children who are still been supported by LIWOM.

The mapping of the community conducted in December 2012 is graphically represented in the image below. This was made possible with the assistance of a community volunteer and CCW.

LIWOM PMT meeting was key to the success of implementation strategy as CCWs were mentored during such meetings which held every 1st working day of the week. It also served as review meeting for LIWOM staff, CCWs and volunteers.

LIWOM PM during PMT meeting.

As part of the mentoring process, LIWOM attended the 1st quarterly review meeting organized by the Osogbo Field Office at IICWIN Office, Ojo Ibadan. It was a time that includes both positive and constructive critic by all IAs and this was a learning time for all IAs. After the meeting, the take home emphasis was (1) The concentration on quality service provision which includes accurate documentation of all processes (2) The desire to achieve excellence in all aspects of project implementation. Most IAs discussed the provision of financial support to VC been supported outside the ACCORD funded program. This was confirmed by the Regional Field Office Manager, Mr. Fabian Iyang.

LIWOM Key Staff and CCWs were actively engaged in the verification and documentation process for enrolled households and VC. As need arose during the process, LIWOM responded by providing services to VC and households leveraging on community resources and her self-help project.

 

CCWs during the documentation process.

The Child Protection Committee did meet as scheduled on the 2nd week of January. The discussions include the intervention of CPC in the involving Labake’s mother. The SLA issue was also raised and LIWOM was asked to give report on why they have not gotten the micro credit discussed during the 1st seven months of the ACCORD project. To this, LIWOM Finance Manager told the house that it would be discussed at the office and they would get the reply next meeting.

The community dialogue meeting was done in 3 locations and this was aimed at consolidating LIWOM efforts in community participation and ownership of project as well as sustainability of project gains. All leaders from these areas (Agbokojo, Oredein and Foko) in Oke-Ado Cluster Communities were delighted with the project implementation strategy which values the role of community leaders as key stakeholders to project success. They promised continued collaboration as well as participation in all activities during project implementation and after the expiration of project timeline. This was expressed in their willingness to visit households with CCWs and mobilize them to register.

 

FOKO Area Community Dialogue Meeting. LIWOM PM addressing them during the visit.

 

Oredein Area Community Dialogue / Caregivers Forum Meeting. LIWOM PM addressing them during the visit.

The service delivery directory draft copy came out this month and was sent to the LGA Community Development office for corrections and contributions as necessary. LIWOM CCWs will soon be given copies upon the production of the service delivery directory while copies will be domiciled at the LGA for future referrals. This will increase CCWs access to resource points within the Oke-Ado Community and the Ibadan South West LGA at Large. Service provision to VC will be done leveraging on community structures leading to sustainability of project gains. Caregiver and VC will also benefit from these efforts as they will have this information shared with them by the CCW during Caregivers Forum. They will be able to reach those resource points in time of need as they care for their children. The LGA Senior Community Development Officer (SCDO) contributed in no small measure to the development of the Service Delivery Directory.

The desire for achieving best practice made LIWOM concentrate the first two weeks in the month of February documenting all service provided and filling the MOVs.

Leveraging on lessons learned from the quarterly review meeting held in January, a new community structure (NGO) Help for Mankind Initiative aka Help Initiative visited LIWOM as a result of LIWOM PM’s advocacy visit for collaboration to them on the provision of service through collaborative efforts. The Chief Executive Officer of Help Initiative upon her visit agreed to collaborate with LIWOM in the provision of refreshment to children and offer technical assistance during Kids Club. To forestall double counting, LIWOM is to furnish Help Initiative a report which is to be documented by them as collaborative efforts and not as direct service provision from Help Initiative. Based on the collaboration, LIWOM will enjoy this support all through project lifetime and is to continue in a sustainable manner as the collaboration will seek to mobilize caregivers to become kids club coordinators over time. This will allow for ownership and sustainability while working towards ensuring best practice.

CEO Help Initiative visit to LIWOM PM during PMT meeting on collaboration for kids club activities.

Mrs. Okonkwo (CEO Help Initiative) answering questions from CCW on the provision of refreshment for kids club activities.

 

LIWOM M&E during the Help Initiative CEO’s visit.

LIWOM PMT meeting also enjoyed the mentoring session during such meetings which held every 1st working day of the week which also served as review meeting for LIWOM staff, CCWs and volunteers.

LIWOM Key Staff and CCWs were actively engaged in the verification and documentation process for enrolled households and VC. As need arose during the process, LIWOM responded by providing services to VC and households leveraging on community resources and her self-help project.

CCWs during the documentation process.

The Child Protection Committee did meet as scheduled on the 2nd week of February. The discussions centred on the relationship between LIWOM and the Ajimobi Skill Acquisition Centre. They requested that LIWOM should include the SLA that meets in that centre on the micro-credit scheme. To this, LIWOM Program Manager told the house that it would be discussed with the HWWN Regional Field Office taking cognizance that they have not been accessed by the Regional Field Office. They would get the reply next meeting.

The service delivery directory came out this month and was sent to the LGA Community Development office for corrections and contributions as necessary. LIWOM CCWs have been given copies upon the production of the service delivery directory while copies have been domiciled at the LGA for future referrals. This will increase CCWs access to resource points within the Oke-Ado Community and  the Ibadan South West LGA at Large. Service provision to VC will be done leveraging on community structures leading to sustainability of project gains. Caregiver and VC will also benefit from these efforts as they will have this information shared with them by the CCW during Caregivers Forum. They will be able to reach those resource points in time of need as they care for their children. The LGA Senior Community Development Officer (SCDO) and the Youth Corper from the LGA contributed in no small measure to the development of the Service Delivery Directory. LIWOM however intends to carry out more resource points mapping to enlarge the scope of the service directory within the focal LGA.

LIWOM attended a community dialogue meeting in MARCH to debrief leaders of project progress and correct the miss conception of the Community Leaders on project implementation. When LIWOM PM met with them, they said that they saw some of their community caregivers come home with some material support and reported to them that LIWOM gave it to them. The leaders felt that it was wrongly done because they are the one that are supposed to identify which household respects the leaders that should be supported. In their words, ‘the people you support are much but some of them are people who don’t respect us’. To this comment LIWOM PM corrected the impression by reiterating his comments to them during the entry period to the community how that it was those that LIWOM enlist as most vulnerable households that would benefit. He further told them that as at the time of registration, some households that the households vulnerability index describes as most vulnerable did not allow CCWs to enrol them even when it was the leaders representatives that took them there. To this, some of the leaders present confirmed it. LIWOM went ahead to explain that opportunities abound for other non-registered households as the project is not LIWOM project but Oke-Ado cluster community project. So, the non-registered identified households can be supported by them through LIWOM efforts in linkages and referrals to community resource points available in the community, LGA and in the state. At this point, they expressed their appreciations and congratulated LIWOM efforts on the ongoing project while pledging continued support and ownership of eventual project.

They then requested that LIWOM should get something for the leaders and LIWOM responded by saying that the leaders are worthy of double honour but that LIWOM will ensure that their capacity to provide care and support to their community members be increased through trainings and seminars to be organized soon. They were happy and group photograph was taken and the Project Manager left their midst for the office.

 

The new community structure (NGO) Help for Mankind Initiative aka Help Initiative engaged in February by LIWOM has continued to provide support to VC via kids club funding(refreshment and facilitation). Based on this collaboration, LIWOM has provided technical support to them in organizational management, documentation and reporting.

 

Mrs. Okonkwo (CEO Help Initiative), VC and CCW during home visit after kids club activities.

LIWOM PMT meeting enjoyed the mentoring session which held every 1st working day of the week and every Friday which served as weekly review meeting for LIWOM staff, CCWs (volunteers).

The HWWN Osogbo / Oyo Field Office Manager came for mentoring sessions with LIWOM CCWs. This was aimed at ensuring data quality as source documents were verified and incorrectly filled documents were to be corrected by the CWWs during Home visits and from pre-enrolment register.

 

Mr. Fabian Iyang the Regional Field Office Manager during the mentoring session for CCWs. LIWOM PMT were also in attendance during this exercise.

 

CCWs during mentoring sessions

The child protection committee did not meet as scheduled due to activities in the community that took all members away. The chairman however called LIWOM and messages was sent to all members to postpone the meeting to April 2013.

CCWs are constantly making reference to the service delivery directory for service provision. The regional field office of HWWN received an electronic copy of the service directory as requested for by the HWWN field office regional manager.

The start-up grant (materials) was presented to 32 beneficiaries (all females) this month. The Regional Field Office Manager, Ministry of Women Affairs Child Development Dept Director, the Ibadan South West LGA Education and Social Service Dept. Director and a member of LIWOM BOT were present at the meeting. Details in the HES service report below.

The Ibadan South West LGA Education and Social Service Department Director, Alhaja Alaga and the Director Child Development Department, Ministry of Women Affairs, Manager of the Ajimobi Skill Acquisition Centre, the OVC Desk Officer and a member of the Board of trustees Living Word Mission.

Beneficiaries of the materials

To ensure that VC CSOs in Oyo State manage and coordinate comprehensive support to vulnerable communities, the HWWN Osun Oyo Regional Field Office (Mr. Iyang – Manager and Mr. Akinwale – M&E) carried out a stepdown meeting with members of a VC Network body (AONN) at their state office in Ibadan, Oyo State. LIWOM was strongly instrumental to the success of the meeting because LIWOM PM was the state M&E Officer for the network and functioned as one of the facilitators. Participants at the meeting were major CEOs of those organizations as well as program officers. IICWIN an IA on the ACCORD project was also at the meeting.

 

Mr. Iyang facilitating.

 

Facilitation and group work sessions.

In the second quarter of 2013, the desire for achieving best practice made LIWOM concentrate the first two weeks in the month of May documenting all service provided and filling the source documents.

LIWOM attended a community dialogue meeting to know the state of things with the community leader’s dispute on project gains. The meeting was made of Mogajis (Chiefs) from different clans and they expressed regret on what happened and adequately apologized to LIWOM through her PM. The CDA Chairman – Alhaji Makanjuola, said that they consulted with the Women who said they are no longer seeing the people and heard their plight on the need to have their children benefit from the project. He then requested that the house should ask any question before LIWOM would PM would speak. All that spoke only centred on apology for the way some purported leaders reacted to LIWOM during their skirmishes. They promised to collaborate with project implementation strategy within the community.

In his response, LIWOM PM thanked the elders and reiterated that the project was actually meant for the most disadvantaged in the community and that any other person seeking support should do so through the CDA chairman to LIWOM and that would be handled separately based on availability of resources. He further said that LIWOM stands to provide support to the leaders in their drive for community development and henceforth, all activities to be carried out must receive the vetting of the leaders representative who will now work closely with LIWOM but should leaders (2 at most) must be disaggregated by sex. This will allow for gender mainstreaming and ensure that service are provided with emphasis on the closest link to children – mother (caregivers).

Sequel to this visit LIWOM invited the community leaders for one day community dialogue and information dissemination meeting at LIWOM Office. During the meeting, LIWOM PM informed the leaders of the project progress with the aid of slide presentation and the need for increased collaboration and participation to ensure success in providing qualitative and comprehensive service to vulnerable children.

 

 

Presentation of LIWOM PM

After the presentation, the leaders responded by expressing their joy on progress made so far and remarked that many are now talking of the impact of the project in various areas in the community. They further emphasized the need for us to carry out activities as explained to them. Stressing that if we do it that way, all stakeholders would be carried along and there would be remarkable testimonies. They asked questions on the way forward and LIWOM PM told them that UCH Doctors has scheduled a health program for them in Agbokojo Area of project community. They were very glad at that statement and promised to mobilize the community but requested that people in the community not registered should also be provided with clinical service. LIWOM PM consented to that but said that the Doctors would not spend the whole day there. 11 (male = 7, female = 4) Leaders attended the meeting.

 

 

Leaders asking questions and commenting while LIWOM PM answered questions

The child protection committee (CPC) met as scheduled this month. The need to carry out advocacy visit to the office of the first Lady of the State since their skill acquisition centre serves as a venue for most project activities was emphasized as well as the use of media coverage to sensitize the LGA on child protection issues was also raised. This was however pushed to the month of June 2013.

Presentation of Fan to Agbokojo Area: LIWOM decided to provide the community leaders through self-help sponsorship a set of standing fan. This was in direct response to the demand of the leaders on what their gains on the project would be and also LIWOM’s observation during the community dialogue meeting at Agbokojo which revealed the fact that the venue was always very hot.

 

CCWs working in that area present the fan to a community rep at LIWOM office and Fan being used at Agbokojo Hall during Health Program

June activity came with mixed feelings of lack of funds from funding partners and this made LIWOM leverage more on local resources to provide service to VC.

Hallmarks for the month include but not limited to Kids Club activities, educational support, nutritional support, health support as well as protection support via the issuing of birth certificates.

Community Dialogue meeting was held and community leaders informed LIWOM PMT of the need to have volunteers from their forum that would ensure sustainability when LIWOM project comes to an end in focal community.  As a result, community leaders brought identified members of their communities that could be trained by LIWOM to work as volunteers and they in turn would brief the leaders of developments as touching project progress and this will ensure for saturation of information among the leaders.

9 volunteers (4 male, 5 female) came for the 3 Days training out of the 14 that attended the community dialogue meeting. They were trained on VC service provision and volunteerism.

 

LIWOM PM/CEO during training.

 

Training session with LIWOM PM/CEO and lunch during training

 

 

 

The use of National OVC M&E tools was also taught the volunteers and this would facilitate adequate document and speak for quality data collection and ease of reporting.

 

LIWOM M&E Officer training volunteers on use of tools and CCWs mentoring new volunteers on use of tools before field visit

Caregiver’s forum was conducted this month. The caregivers were trained on how to care for vulnerable children with special emphasis on Health and Nutrition Education as well as Protection issues for children.

LIWOM PM addressing caregivers during caregiver’s forum

LIWOM PM attended AONN Oyo State monthly meeting and anchored the meeting as the State Coordinator was unavoidably absent.

As a follow up to the dissemination of information within focal LGA, LIWOM provided focal community with hard copies of organization report so as to encourage participation and ownership.  This was applauded by the Secretary of the CDC who received it on behalf of the community.

 

LIWOM XMAS PARTY AND LAUNCH OF ‘SAVE MY FUTURE’

This came on the 25th and 27th of December 2013 and was graciously sponsored by partners who were responsible for the food, clothing etc of each occasion.

            

 

Methodology

Describe all the steps and processes your team used in conducting the activities since the beginning of the year.

Steps to the above mentioned activities includes, site (home, partner members offices) visits, non-in-house training, as well as mentorship during meetings. These were done as identified need arose. Monitoring visits was done by the M&E technical working team to ensure compliance with the National M&E plan and best practice.

Activities conducted during the implementation period

ESTABLISHMENT OF A STATE TECHNICAL COMMITTEE:

A state technical committee saddled with the responsibility of ensuring the provision of service to VC was done with quality and that activities of member organisations were adequately monitored for best practice. Training was conducted for members of the Team at AONN Secretariat anchored by Pastor Marcus Williams which was expository and informing. Members were updated on reporting, quality service delivery, harnessing the technical committee support in areas of need to boost organization strength, information sharing i.e success story and challenges.

PEPFAR PROGRAM IN LAGOS

The Pepfar OVC Guidance for orphans and vulnerable children programming was a training attended in Lagos by Pastor Marcus Williams the State M&E Officer who also carried out a step down exercise for AONN network at FAHPAC office complex, Orita–Aperin, Ibadan  on the 20th Feb,2013. 17 member organisations attended the training.

MINIMUM PREVENTION PACKAGE INTERVENTION (MPPI)

This was attended by the State Secretary Mr. Peter Oshadami organised by OYO SACA at Oyo Town in June 2013. The training was on Social Behavioural Change Communication (SBCC). The Secretary upon return from the training debriefed the EXCOs with an intention to step-down same to other members of the network.

OVC program is taking a new dimension world-wide and Nigeria cannot be left out, this informed the decision to down load important materials for knowledge application and compliant of AONN network in Oyo state anchored by Pastor Marcus William on behalf of AONN.

Advocacy Visit

  1. The EXCO members of AONN Oyo state and Implementing Agencies (IAs) visited the Director Child Development Dept; Ministry of Women Affairs, Oyo State AONN so as to strengthen her relationship with ministry. The state coordinator presented a key note address to the Director on the activities of AONN in the state and requested for the strengthened relationships between the Ministry and Members of AONN. This was a welcome idea and the Director gave the hand of fellowship according to the request of the State Coordinator. She requested for more of network interactions and communication in writings to give it an official look.
  2. Oyo SACA was visited by state EXCO to request for adequate inclusion of AONN Oyo State chapter for monitoring and evaluation in OVC programming at the state level. Mr Siji welcomed AONN and pledged collaboration to its maximum.

Training:          35 (Male = 15, female = 20) (this is the overall training).  This took place at AONN State Office. The training was done by in-house technical capacity and it was a success as the result was increased ability to provide OVC 6+1 service to VC in a sustainable manner with best practice as pivot.

Key achievements recorded

The result was increased ability by LIWOM to provide OVC 6+1 service to VC in a sustainable manner with best practice as pivot while strengthening systems within local communities to do same.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ANNUAL REFERRALS AND ENROLLMENT

 

DISCONTINUATION

 

Age

Site

                Male                Female                Total
0-5 6-12 13-17 0-5 6-12 13-17 0-5 6-12 13-17
Referred                    
                   
                   
                   
Enrolled ISW 865 1110 544 877 1156 551 2519 2584 5103
Afijio 0 0 0 0 0 0 0 0 0
Egbeda 0 0 0 0 0 0 0 0 0
Ido 0 0 0 0 0 0 0 0 0

 

      Gender

 

Age

                 Male                  Female                   Total
0-5 6-12 13-17 0-5 6-12 13-17 0-5 6-12 13-17
  202 46 57 224 7 27 305 258 563

 

Reasons for discontinuation(s)

Caregivers expressed unwillingness to continue due to political influence in the community. Some caregivers expressed dissatisfaction with project stating that they thought it would bring money to them as promised by the community leaders. Efforts to explain fell on deaf ears as the community leaders did not help matter.

 

 

 

 

 

 

 

 

SERVICES

Service area              Male            Female              Total
            Age 0-5 6-12 13-17 0-5 6-12 13-17 0-5 6-12 13-17
Food & Nutrition 120 421 305 130 409 301 846 840 1686
Psychosocial 201 915 864 272 905 925 1980 2102 4082
Healthcare 108 244 203 130 216 209 555 555 1110
Educational & Vocational 89 138 109 76 190 136 336 402 738
Shelter & Care 3 20 35 2 20 30 58 52 110
Protection &Legal Aid 0 0 0 1 0 0 0 1 1
Economic Empowerment 0 0 0 0 0 0 182 37 219
HIV positive OVC who received healthcare 0 1 0 1 1 0 1 2 3
>3 services 45 80 58 59 105 52 183 216 399
<3 services 198 895 829 270 885 895 1922 2050 3972
TOTAL to receive at least one service 201 915 864 272 905 925 1980 2102 4082
Continuing in program 663 1064 488 653 1150 525 2215 2328 4543

Reason for the difference between number of OVC continuing in program and total number who received care

OVC RECEIVING CARE THIS QUARTER IS THE ACTUAL NUMBER FUND AND HUMAN RESOURCES COULD REACH. VOLUNTEERS COULD NOT GO ROUND ALL OF THEM IN A TIMELY MANNER.

Lessons learnt

  1. OVC programming is going to be more successful if key partners and stakeholders work towards best practice.
  2. The role of CSOs in VC service provision is as vital as the beneficiaries themselves: so, CSOs should improve their capacity through adequate networking of member organisation and collaboration with relevant government and local agencies, as well as community structures.
  3. All stakeholders are important to effective service delivery to VC and should be adequately mobilised,
  4. Shelter facilities are not a first resort to support vulnerable children: it is however a secondary option.

Challenges

  1. The inability by LIWOM to carry out HIV/AIDS MPPI activities in the communities.
  2. The obvious fact of staff and volunteer attrition

Recommendation

  1. LIWOM will provide more mentoring opportunities for her staff and volunteers alike.
  2. The continuous use of volunteers and community caregivers in service provision
  3. Activities geared at providing direct support to VC in communities, provide capacity assistance activities to staff to boost morale for service provision.
  4. LIWOM will continue to provide adequate information on current situations to donor funding agencies
  5. Resource mobilisation strategy should be improved via system strengthening to ensure increased output in service provision.
  6. Government agencies should be carried along in all activities by member organisations and the network is to facilitate good working relationship with them. 

Success Stories:

 

1.      LIWOM in previous project implementation have not conducted general annual children party due to inadequate funding. This made the efforts of LIWOM towards reaching children in the communities where we work in the yuletide less effective. This year however, upon hearing of LIWOM project with APIN, partners came and donated materials to LIWOM to conduct an end of year party for children on the APIN project. This was done and 158 children were reached through this effort which wouldn’t have been possible but for the APIN project.

 

 

 

 

 

2.      In December during the monthly visit by Doctors from the Department of Community Medicine, University College Hospital [UCH] who provided health education and treatment of minor illness to children on the APIN project: some of the children on the APIN project were diagnosed with bleeding while urinating. These identified concerns required further research and community review to identify cause of such disease as well as find a medical solution to the issues) The Doctors (7) conducted urinalysis for the children. This wouldn’t have been possible but for the collaboration LIWOM enjoy with the UCH department of community Medicine.

 

Conclusion:

 

LIWOM was able to provide service to beneficiaries and will pursue adequate documented deliverables during service provision while quality will be a focus. This however will also be depending on timely fund release from APIN as the community Leaders have been collaborating well with LIWOM on service provision via system strengthening and community mobilization and participation which LIWOM is yet our strategy.

 

 


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